Police Administrative Aide

Job Specifications

POLICE ADMINISTRATIVE AIDE                                                        CODE NO. 10144

OCCUPATIONAL GROUP

POLICE ADMINISTRATIVE AIDE

General Statement of Duties and Responsibilities

In a police department, under supervision, with some latitude for independent action, initiative or decision, performs responsible  and difficult clerical and typing tasks or performs administrative work of moderate difficulty involving the handling of classified and unclassified information and material; performs related work.

Incumbents may be required to work varied tours or shifts including nights, Saturdays, Sundays, and holidays depending upon the needs of the department.

Examples of Typical Tasks

Performs responsible clerical and/or typing work in a police station or other department unit, command or office.

Refers members of the public who ask for assistance to appropriate City agencies.

Keeps records; files, shelves, stores and retrieves correspondence, records, reports, manuals, or other materials.

Types records, reports, communications, stencils, forms and schedules.

Reviews and verifies written information.

Completes department forms.

Obtains from and transmits information to the public or members of the police department either in person, or by using telephone, telephone switchboard, radio, computer terminal, or other equipment.

Receives, sends, separates and distributes mail.

Writes reports and communications.

Performs occasional messenger duties as required.

Qualification Requirements

1.     High school graduation or evidence of having passed an examination for a high school equivalency diploma or U.S. Armed Forces GED certificate with a score of al least 35 on each of the five tests and an overall score of at least 225 in the examination for the certificate; plus

          a.     One year of full-time paid experience performing clerical duties; or

          b.     One year of full-time paid responsible experience in public contact work requiring the obtaining of information from persons; or

          c.     The successful completion of 30 college credits in an accredited college or university; or

          d.     Two years of active military duty; or

          e.     Education or experience equivalent to a, b, c, or d above.  However, high school graduation or its equivalent as described above, is required of all candidates.

SELECTIVE CERTIFICATION  

MOST POSITIONS WILL BE FILLED BY SELECTIVE CERTIFICATION OF ELIGIBLES, OR BY SELECTION OF APPLICANTS, WHO POSSESS THE ABOVE QUALIFICATION REQUIREMENTS AND WHO, IN ADDITION, HAVE BEEN TESTED FOR AND HAVE BEEN FOUND TO POSSESS EITHER OR BOTH OF THE FOLLOWING SKILLS:

          1.     Typing at the rate of 35 words per minute.

          2.     Ability to speak and understand both English and another language.

Direct Lines of Promotion

From:  None                                To:   Senior Police Administrative Aide           

                                                               (10147)